In spite of the fact that a part of the everyday activity of the business managers and HR, leave management has never been a simple task. Being one of the most important parts of any business, leave management involves much more than essentially approving or rejecting leaves of employees. Every part of leave management appears to form a complex web of internal leave policies, work processes, laws, and regulations by state and central authorities etc.
It turns into a more complicated process when managing employee records, processing employee leaves data, ensuring compliance with leave policies, etc. are done manually or using excel sheets. Adding to the chaos are the various leave requests that land-up in your inbox or come in through phone calls and SMSs. Whether you are a small business or a huge enterprise, leave management is a to a great degree complex action with a high effect on everyday business activities.
An online employee leaves management system can help you drastically improve and streamline the whole process. Here are the 6 must-have features you should search for in any leave management system.
- Leave Policies Like How You Want: No two organizations are the same with regards to their policies. For that matter, even within the same organization, the leave policies holiday calendars may vary in view of the location of the workplace, the team you are working in etc. A great online leave management system empowers the business to configure all leave rules including work-weeks, balance proration, accrual calculation, encashment policies etc. that is particular to their organization, at the same time complying to all state and central regulations.
- Reduce Payroll Errors: It gets extremely exhausting to manually keep a track of all leaves taken by employees and then to calculate payouts manually to run payroll. If the HR professionals have access to an online employee leave calendar that was integrated into your payroll management system, all calculations will happen automatically on the system which would be something very helpful. This would increase the efficiency of your HR and reduce errors on the payroll.
Empower Employees with Self-Service: You can get rid of this by enabling your employees with a self-service portal. Having a self-service portal means to say that employees do not need to approach their managers or HR regarding any leave related queries and requests. The self-service portal acts as a single point solution to all employee information making leave management a hassle-free process for both employees as well as managers.
Mobile Compatibility: An absolute necessary element in the present situation to all employees and employers alike is a mobile solution that permits everybody to deal with their leave information on the fly. Be it capturing geographical location based attendance, work hours, repayments and claims or tasks like leave application, tracking, approval or rejection, a mobile-based application will engage you to manage them all anytime and anywhere.
Keep a Record of Unscheduled Absences: Unscheduled absences can majorly affect productivity. For whatever reasons an employee may be absent, keeping a tab on the unscheduled absence can be to a great degree challenging and tedious. And, the best method for dealing with this is to distinguish these absences early and to stop the issue from developing in any way, therefore limiting its occurrence.
Improving Decision-Making with Intuitive Dashboards and Reports: At last, with all the captured information, your leave management system should be able to generate tailored, analytical reports either as tables or charts or wiping out every manual exertion. This is significant for your HR department, which invests a lot of energy making and analyzing reports.
Do not waste any more time, look forward, be efficient and lessen costs with the correct leave management solution to suit your organization. jiHRM is a leading online HR management system with best in the class leave management system module offering numerous different services. Get in touch with us now to know why hundreds of leading brands trust jiHRM to automate their HR operations.